Writing A Proposal Email

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Writing a proposal email to

“Gordon Gluck, Corporate Director, Product R&D [email: ggluckl4lsim]: the tech-minded learning creatives in R&D built the platform, so know better than anyone how it works now, and what new features are coming (product announcements always add a “wow” factor!), but don’t necessarily like talking directly to users. Users want to meet them, but how to get them involved is the big question.”


When you are asking others for information, you want to include enough instruction to get what you need when you need it. Frame your request ineffectively, and you can waste valuable time in followup clarifications or risk not getting a useful or timely response.

For this assignment, you will choose one of prompts provided and develop an appropriate request for it. Your goal is to get back a recommendation report (approx. 2-3 pages) that will help you identify the best options to include in your proposal. Each member of your department must choose a different prompt so that all the prompts get covered and there is no wasteful duplication of effort. You will have an opportunity to draft, discuss, and revise your assignment using the peer review workshop.

In a real business environment, you can’t count on someone giving you explicit and detailed directions on exactly what you are supposed to say and how you are supposed to say it. You need to be able to think critically about the rhetorical situation and make appropriate choices yourself. These assignments require you to analyze the rhetorical context and choose the appropriate language, tone, format, and content to suit your purpose and audience. Use your prewriting worksheet, and explain your choices to your manager in the submission memo.

My initial Writing

To: ggluck@00000.sim

From: my email

October 1, 2018

Gordon Gluck, Corporate Director, Product R&D

Living4Learning Corp.

100 Ross Hall Blvd. Waterloo, ON N2J 3Q3

Dear Mr. Gordon,

My name is Kim, an intern in the User Experience department.

Currently, I am in a part of preparing a proposal for this year’s User Conference.

I am writing this email to request any recommendations on the Products and Services side. Since our company has radically redesigned and expanded our product platform, I think it would be great if we can provide hands-on experience and detailed information about the platform to our partners and users.

Our team is hoping to host a technician from your team to speak in front of guests and partners in the conference to explain and provide details of our programs and products.

Please provide any recommendations that would be appropriate or feel free to direct me if I need to collaborate with someone else in your team.



Intern, User Experience


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